Operations & Property Coordinator | Executive Assistant | Procurement

Syed Mujtaba Hasan

I plan, organize, manage and deliver. I combine hands-on operations with practical AI and digital workflows. From managing operations for high-value luxury real estate to engineering commercial platforms and data operations: I operate at full ownership.

Dubai, UAE
Available Immediately | Fully available for relocation (Dubai, Abu Dhabi, RAK)

Personal Information

Nationality

Pakistani

Date of Birth

29 February 1992

Marital Status

Married

Credentials

Valid UAE Employment Visa
Valid UAE Driving Licence
6+
Combined Years Exp
07
Managed Luxury Assets
06
Team Size Led
700K
AED Saved (Renovation)

Portfolio Stewardship

Full-spectrum administration of luxury villas and penthouses in Dubai. Managing DLD compliance, license renewals, and elite guest experiences.

Executive Governance

Functioning as a strategic filter for the CEO. Handling confidential corporate filings.

Proposal Operations

Directing technical data teams for US and International government contract proposals with rigorous compliance standards.

AI & Digital Stack

AI Orchestration

Engineering business utilities & automating complex workflows via multi-tier LLMs (Advanced AI Models)

Vibe Coding

Building high-quality websites with AI-powered coding, GSAP and Tailwind: 60% faster delivery

Generative Art Direction

AI image tools (Nano Banana, Google Flow, Whisk, Leonardo AI, Veo 3): Glassmorphism, 3D textures

Research Extraction

AI mind-mapping, infographics, and visual overviews

Digital Architecture

CMS Websites, Company Websites, Portfolio Engineering, Bento-Grid UI/UX

"I plan, organize, manage and deliver. I combine hands-on operations with practical AI and digital workflows.

With 6+ years of commercial operations experience in Dubai, I provide high-level Property Coordination, Executive Assistance, and Procurement Management for luxury real estate, notably achieving a 700K AED renovation savings through aggressive vendor negotiations.

In parallel, I drive digital execution: deploying 6 production web platforms, 50+ interactive commercial prototypes, and managing specialized data operations for government procurement bids (SAM.gov).

Whether on-site or digital, my focus is always on executive accountability, cost efficiency, and smooth operations."

Digital Orchestrator

Career Trajectory

Founder & Lead Web Architect

Quartermasters, Ajman, UAE

Dec 2024 to Present

Founded and operate a digital development agency delivering end-to-end web and operational software solutions across 12+ industries.

Architected and delivered 6 live commercial production platforms and 50+ business utility prototypes across 12+ industries, including full-stack web applications and custom business administrative portals.

Accelerated delivery cycles by 60% through structured AI vibe coding workflows, delivering complete brand identity packages, responsive architectures, and technical SEO frameworks.

Key Systems Delivered

Engineered full-stack business applications including Purex Chemicals POS (PHP/MySQL, 31 SKUs, 12 tables), SAQ Invoicing & Quotation Engine on corporate letterhead, and custom Flutter/Android cashier utilities (Cashbook & Equity 5).

Team Lead & Proposal Coordinator

Aliff Capital, Dubai, UAE

Dec 2024 to Present

Led a specialized data operations team of 5 analysts supporting clients bidding on US and international government contracts, increasing throughput by 40%.

Organized Google Sheets by applying advanced filters and removing duplications to ensure clean data delivery and strict compliance.

Oversaw data entry, collection, mining, and assembly operations for client review, ensuring accuracy and timely delivery.

Assembled and coordinated end-to-end proposal packages, carefully tallying requirements to ensure 100% compliance with complex government solicitations.

Monitored and identified high-probability contract bidding opportunities across official portals including SAM.gov.

Utilized AI mind-mapping and visual tools for research synthesis while maintaining strict human oversight on all final compliance documents.

Talent Acquisition Impact

Independently screened 500+ CVs with strict manual shortlisting and structured profiling to build talent pipelines, saving 20+ executive hiring hours.

Operations Manager / Office Manager / PA

CEFE International DMCC, Dubai, UAE

2020 to 2024

Synchronized end-to-end operations for 7 luxury villas and penthouses, maintaining 100% compliance with Dubai Land Department (DLD) and Dubai Tourism (DTCM) regulations.

Supervised a multidisciplinary team of 6 across property management, housekeeping, and facility maintenance.

Served as direct PA to the owner, handling confidential correspondence, scheduling, and specialized logistics for high-value imported assets (e.g., fragile 6-meter Turkish chandeliers), coordinating safe UAE receiving and expert installation.

Boosted short-term rental occupancy by 25% through dynamic competitor-based pricing on Booking.com, targeted discounting, and culturally-adapted bespoke hospitality to drive repeat luxury bookings.

Acted as main liaison between management, contractors, building management, and household staff. Coordinated emergency maintenance (leaks/electrical) and sourced quotations for minor works.

Conducted daily/periodic site inspections, reporting progress through photos, videos, and written summaries.

Procured furniture, decor, and household materials; managed installation and delivery logistics.

Addressed property issues (leaks, electrical faults, equipment repair) through external maintenance teams.

Represented employer during property viewings, meetings, and renovation discussions.

Organised contractor sourcing and quotations for renovations.

Coordinated staff replacements when required.

Supervised pre-arrival cleaning and inspection for each guest.

Primary point of contact for all internal and external operations, including official CEO matters.

Utilized AI mind-mapping and structured research workflows to generate executive briefings, market analysis, and vendor comparison reports for the CEO.

Produced SEO-optimized content for property listings, boosting organic visibility and direct inquiries.

Fiscal Management

Negotiated maintenance contracts: 15% cost reduction through strategic vendor consolidation and SLA auditing. Coordinated facility operational scheduling, vendor service invoices, and procurement logistics.

Executive Support

Ran office admin: DMCC portal operations, document control, procurement. Managed all license renewals and confidential CEO assistance.

Villa Renovation

Managed full renovation of a 3-bedroom luxury villa, coordinating 10+ vendors across structural, electrical, and finishing trades, delivered on-time and within budget.

DLD Compliance

Maintained 100% compliance with Dubai Land Department (DLD) and Dubai Tourism (DTCM) regulations, managing all license renewals and regulatory documentation.

Key Achievement

Trusted with confidential data, operational governance, and executive decision-making authority.

Renovation Masterclass

JBR Penthouse Remodeling

Directed a full-scale structural and aesthetic overhaul including pool renovation, modern kitchen remodel, chandelier installations, imported marble bathroom sourcing, and coordination of 10+ vendors in under 4 months.

STATUS: DELIVERED / ZERO COMPLIANCE DELAYS
Audit & Negotiation

JLT Penthouse Rebuild

Intervened in a 3.2M AED penthouse project. Through rigorous contractor vetting, negotiations, and material auditing, reduced final expenditure to 2.5M AED: saving 700,000 AED (22% of budget).

SAVINGS: 700,000 AED (22% OF BUDGET)

Web Solutions Portfolio

Aluminum, Glass & Steel, Dubai

SAQ Technical Services

40+ page corporate site with admin CMS, 16 category pages, 20 deep SEO pages, and complete brand package.

HTML PHP MySQL
LIVE: saqtechnicalservices.com
Commercial Billing Utility

SAQ Invoicing & Quotation Engine

Automated PDF generator on corporate A4 letterhead with live preview, VAT calculation, and instant print.

JavaScript PDF Engine HTML5
LIVE: saqtechnicalservices.com/portal/generator/
Education Consultancy, Rome

Velora Education

Complete admissions consultancy portal with program directory, student lead capture, and full SEO.

Tailwind CSS HTML5 JavaScript
LIVE: veloraedu.it
Movers & Packers, Dubai

Timeless Relocation

8-page SEO-optimized platform with quote calculator, brand identity, and continuous search performance.

HTML CSS JS PHP
LIVE: timelessrelocation.com (SEO Score 97/100)
Digital Agency Platform

Aliff Marketing

10+ page corporate site featuring dynamic routing, scrollytelling hero sequence, and portfolio showcase.

Next.js TypeScript Tailwind
LIVE: aliffmarketing.com
Outdoor & Adventure E-Commerce

Dare2Gear

Full e-commerce platform with catalog, cart/checkout, admin dashboard, and order tracking workflows.

React shadcn/ui Sanity CMS
LIVE: dare2gear.online
Commercial Web Application

Purex Chemicals POS & Inventory

Full-stack inventory and POS system: 12 database tables, 31 chemical SKUs, customer and supplier ledgers, and secure auth.

PHP 8.1 MySQL REST API Hostinger
DEPLOYED: Hostinger Cloud
Flutter & Android Utilities

Custom Financial & Cashier Utilities

Operational utilities built via AI vibe coding: Cashbook app with PDF statements for cashflow, and Equity 5 for 5% AED profit settlement.

Flutter Android SQLite PDF Engine
ACTIVE ON-DEVICE DEPLOYMENT

Education

BBA (2 Years Coursework)

University of Gujrat | 2014 to 2016

I.Com (Commerce)

Jinnah College of Commerce

Higher Secondary

Govt School Gakhar | 2010

Languages

English Fluent (Speaking, Reading, Writing, Comprehension)
Urdu Native
Punjabi Native (Spoken)
Hindi Spoken

Professional Skills

Operations & Management

Office & Administration

Executive & PA

Property & Maintenance

Staff & Team Coordination

Customer & Guest Relations

Logistics

Technical & Digital

DMCC, MS Office, Google Workspace, Booking.com, SAM.gov

Core Personal Skills

Communication, Adaptability, Problem-Solving, Multitasking, Punctuality, Organized Follow-ups

Core Competencies

Office & Ops Management Executive & PA Property & Facility Admin Staff Coordination Short/Long-term Rentals Contractor & Vendor Mgmt Guest Relations Procurement & Logistics Financial Coordination Scheduling & Admin

Technical Skills

MS Office

Advanced Excel, Word, PPT

Google Workspace

Docs, Sheets, Drive

DMCC Portal

Booking.com &

SAM.gov

Property Mgmt Portals

Data Mining & Validation

Additional Information

Key Details

Fully available for relocation or re-employment in the UAE.
Excellent communication with multicultural teams.

I hereby declare that the information provided above is true and correct to the best of my knowledge and belief.

Syed Mujtaba Hasan

References available upon request.