SYED MUJTABA HASAN

Operations & Property Coordinator | Executive Assistant | Procurement

Profile

Contact

Details

  • Nationality: Pakistani
  • D.O.B: 29 February 1992
  • Location: Dubai, UAE
  • Availability: Available Immediately | Fully available for relocation (Dubai, Abu Dhabi, RAK)

Languages

  • English: Fluent (Speaking, Reading, Writing, Comprehension)
  • Urdu: Native
  • Punjabi: Native Spoken
  • Hindi: Spoken

Credentials

Valid UAE Employment Visa Valid UAE Driving Licence

Professional Summary

I plan, organize, manage and deliver. I combine hands-on operations with practical AI and digital workflows.

With 6+ years of commercial operations experience in Dubai, I provide high-level Property Coordination, Executive Assistance, and Procurement Management for luxury real estate, notably achieving a 700K AED renovation savings through aggressive vendor negotiations.

In parallel, I drive digital execution: deploying 6 production web platforms, 50+ interactive commercial prototypes, and managing specialized data operations for government procurement bids (SAM.gov).

Whether on-site or digital, my focus is always on executive accountability, cost efficiency, and smooth operations.

By The Numbers

6+

Years Experience

7

Luxury Properties

6

Live Web Platforms

700K

CAPEX Reduction

700K

AED Saved

Key Highlights

Accelerated Impact: Rapidly mastered diverse responsibilities in a short timeframe
AI Driven Digital Agility: Mastered AI workflows from scratch, delivering 6 live platforms & utilities
Property Operations: End to end operations for 7 luxury properties
Guest Relations: Increased short term rental occupancy by 25%
Executive Assistance: Managed complex travel & confidential correspondence for CEO
Vendor Management: 15% annual cost reduction & 700K AED renovation savings
Office Management: Ran all office activities, team supervision & DMCC portal operations

Core Competencies

Operations & Facilities Oversight Executive & Personal Assistance Commercial Procurement & Budget Optimization Contractor SLA & Vendor Management Rental Operations (Short & Long Term) Guest Relations & Hospitality Standards DMCC Portal & Regulatory Compliance Practical AI & Workflow Automation Staff Supervision & Team Leadership C Suite Support & Travel Logistics

AI & Digital Technical Stack

AI Orchestration

Advanced AI Business Automation: Engineering practical business utilities and automating complex workflows using multi tier advanced models (Gemini, Claude, Codex). Moving beyond basic prompt engineering to deploy AI for structural web architecture, data processing, and enterprise efficiency, always backed by strict human in the loop quality assurance.

Vibe Coding

Building fast, high quality websites using AI powered coding with GSAP animations and Tailwind CSS, cutting delivery time by 60%

Generative Art Direction

Creating visuals and design assets using AI tools (Nano Banana, Google Flow, Whisk, Leonardo AI, Veo 3), specializing in Glassmorphism, 3D textures, and technical diagrams

Research Extraction

Deep research and complex data grounding using AI Mapping & Visuals to generate executive level reports and strategy documents.

Digital Architecture

CMS Websites, Company Websites, Portfolio Engineering, and Bento Grid UI/UX Design.

Professional Skills

Professional Experience

Founder & Digital Solutions Lead

Quartermasters, Ajman, UAE

Dec 2024 to Present

Founded and operate a digital solutions consultancy delivering end-to-end web and branding projects across 12+ industries. Manage the complete delivery lifecycle from client requirements and AI-assisted prototyping through branding, SEO, hosting, and formal client handover.

Key Responsibilities:

  • Production Delivery: Delivered 6 live production platforms (saqtechnicalservices.com, timelessrelocation.com, veloraedu.it, aliffmarketing.com, dare2gear.online, and mujtabahasan.online) alongside 50+ interactive commercial prototypes and design concepts.
  • Human-in-the-Loop QA & Testing: Conducted strict pre-handover visual audits and functional testing across multi-device screens to eliminate layout overlaps, verify mobile responsiveness, and test all interactive flows.
  • Workflow Optimization: Accelerated project deliverables and reduced turnaround times by 60% by leveraging advanced AI platforms including ChatGPT, OpenAI Codex, Claude, and Google Antigravity.
  • Brand Identity Delivery: Delivered complete brand identity packages alongside websites including business cards, letterheads, vehicle livery, and brand systems using Canva.
  • Operational & Financial Utilities: Built custom web and mobile utilities via vibe coding, including the SAQ in-house A4 invoice portal, Purex POS cashier system, and on-device cashbooks to eliminate manual spreadsheet bottlenecks.
6 Live Production Platforms
60% Faster Delivery via AI Pipeline

Team Lead & Proposal Coordinator

Aliff Capital

Dec 2024 to Present

Led a specialized data team supporting clients bidding on US and international government contracts. Managed data operations, mining, and research assembly.

Key Responsibilities:

  • Team Leadership: Led and managed a data mining team of 5, overseeing daily tasks, performance, and workflow.
  • Data Supervision: Supervised searching procurement portals (SAM.gov) for new contracting opportunities.
  • Data Management: Oversaw data entry, collection, and assembly of research into organised files for client review.
  • HR Support: Screened 500+ CVs from platforms like Indeed to shortlist qualified candidates, saving 20+ hiring hours.
  • Proposal Support: Assisted the proposal writing team by composing and assembling final proposal documents and completing technical and compliance sections for government tenders.
40% Processing Speed Improvement
Zero Error Data Delivery

Operations Manager / Office Manager / Personal Assistant

CEFE International DMCC, Dubai, UAE

2020 to 2024

Served in a multi-faceted role managing complete operations, administration, and executive support for a private property investment business, overseeing multiple luxury properties.

Key Responsibilities:

  • Property Operations: Managed end-to-end operations for a high-value portfolio of 7 luxury properties (villas and penthouses in prime Dubai locations), acting as primary on-site contact for maintenance, security, and tenant issues.
  • Executive Support (PA): Served as direct PA to the owner and CEO. Managed specialized logistics for high-value imported assets, coordinating safe UAE receiving and expert installation.
  • Renovation Management: Managed the full renovation of a 3-bedroom luxury villa, coordinating 10+ vendors to ensure on-time completion within budget.
  • Cost Reduction: Negotiated new maintenance contracts, achieving a 15% annual cost reduction.
  • Contractor Sourcing: Organised contractor sourcing and competitive quotations for major and minor property renovations.
  • Procurement: Procured furniture, decor, and household materials; managed installation and delivery logistics.
  • Maintenance Coordination: Addressed property issues (leaks, electrical faults, equipment repair) through external maintenance teams.
  • Site Inspections: Conducted daily and periodic site inspections, reporting progress through photos, videos, and written summaries.
  • Liaison & Coordination: Acted as main liaison between management, contractors, building management, and household staff. Coordinated emergency maintenance and sourced quotations for minor works.
  • Staff Supervision: Oversaw 6 in-house staff and personally directed external maintenance contractors on-site, ensuring strict quality control.
  • Employer Representation: Represented the employer during property viewings, meetings, and renovation discussions.
  • Primary Contact: Acted as primary point of contact for all internal and external operations, including official CEO matters.
  • Office Administration: Ran all office activities, including document control, DMCC portal operations, and procurement of supplies.
  • DLD Compliance: Maintained 100% compliance with Dubai Land Department (DLD) and Dubai Tourism (DTCM) regulations, managing all license renewals.
  • Guest Readiness & Quality Oversight: Directed on-ground housekeeping and maintenance teams, conducting final inspection walk-throughs to ensure five-star presentation standards before VIP guest arrivals.
  • Rental Management: Boosted short-term rental occupancy by 25% through dynamic competitor-based pricing on Booking.com, targeted discounting, and culturally-adapted bespoke hospitality.
  • Process Automation: Introduced structured digital workflows and template-based reporting to reduce administrative overhead across property operations.
15% Annual Cost Reduction
25% Occupancy Increase
700K AED Renovation Savings
Trusted with Confidential Matters

Education

BBA (2 Years Coursework)

University of Gujrat

Business Administration and Management, General ยท 2014 to 2016

Intermediate in Commerce (I.Com)

Jinnah College of Commerce

Business/Commerce, General

Higher Secondary Education

Government Higher Secondary School Gakhar

2010

Featured Projects

JBR Penthouse Renovation

Completed Under 4 Months

  • Full renovation: pool, kitchen, chandeliers, bathroom marble
  • Coordinated 10+ vendors across all trades
  • Zero compliance delays throughout the project

JLT Penthouse Cost Optimization

3.2M to 2.5M AED (700K AED Saved)

  • Contractor vetting and competitive negotiations
  • Material auditing for quality and cost efficiency
  • Achieved 700K CAPEX reduction saving 700K AED for ownership

Web Solutions Portfolio

SAQ Technical Services

Aluminum, Glass & Steel, Dubai

40+ page custom corporate portal with JSON CMS, quotation engine, and local SEO.

HTML5 / PHP / Custom JSON CMS | Live at saqtechnicalservices.com

SAQ Invoicing & Quotation Engine

Enterprise Operations Tool, Dubai

In-house production tool generating print-ready A4 PDF quotes and VAT invoices directly on company letterheads with automated server archiving.

HTML5 / JS / PHP / html2pdf | Deployed on client portal

Velora Education

Vocational & Professional Training, Italy

Italian educational platform with Admin Dashboard, CAF & Patronato course catalog, and PDF curriculum.

HTML5 / CSS3 / JavaScript / PHP | Live at veloraedu.it

Timeless Relocation

Movers & Packers, Dubai

8-page business site with SEO score 97/100, custom quotation workflow, and complete brand identity package.

HTML / CSS / JS / PHP | Live at timelessrelocation.com

Aliff Marketing

Digital Marketing & Advertising Agency

Modern corporate agency platform featuring 10 service detail pages, contact API, and containerized deployment.

Next.js 14 / TypeScript / Tailwind CSS / Docker | Live at aliffmarketing.com

Dare2Gear

Tourism, Travel Planning & Route Logistics

Full scale interactive travel route planner with real distance calculation, budget optimization, 28 destinations, and custom Android APK build.

Next.js / React / TypeScript / Tailwind CSS | Live at dare2gear.online

Purex Chemicals (POS & Inventory Management System)

Chemical Distribution & Retail Supply

Complete Point-of-Sale (POS) cashier and stock management web application with real-time inventory deduction across 31 SKUs and branded PDF tax invoicing.

PHP 8.1 / MySQL / REST APIs / jsPDF | Production Build

Custom Financial & Cashier Utilities

On-Device Accounting & Settlement Automation

Practical financial mobile tools via AI vibe coding: Cashbook app for daily AED cashflow with PDF export, and Equity 5 for 5% AED share settlement with instant JPG receipts.

Flutter (Dart) / Kotlin (Jetpack Compose) / Hive DB | Operational On-Device Builds

What Sets Me Apart

Cross Functional Execution and Ownership: I bridge physical on site operations with modern digital workflows. Whether managing luxury villas in Dubai, negotiating commercial supplier contracts, or coordinating internal teams, I deliver results that matter and align directly with company requirements.

Self Reliant Problem Solving & Operational Utilities: When standard software falls short or manual tasks cause bottlenecks, I do not wait on external IT support. I independently build practical digital utilities and automated workflows (such as custom quotation tools, internal trackers, and data handlers) to eliminate daily operational friction on the spot.

Executive Trust and Discretion: Trusted by executive leadership with confidential correspondence, high value procurement logistics, and on site crisis resolution. With 20+ years of continuous computer expertise and commercial discipline, I adapt quickly to any corporate ecosystem without requiring constant supervision.

AI + Ops

Hybrid Skill Fusion

Practical AI

Workflow Automation

End-to-End

Execution Ownership

Additional Information

Fully available for relocation or re-employment in the UAE
Excellent communication with multicultural teams

Declaration

I hereby declare that all the information provided above is true and correct to the best of my knowledge and belief. I bear the responsibility for the correctness of the above-mentioned particulars.

References

Available upon request.