SYED MUJTABA HASAN

Founder & Digital Solutions Lead

Quartermasters, Ajman, UAE

Dec 2024 to Present

Founded and operate a digital solutions consultancy delivering end-to-end web and branding projects across 12+ industries. Manage the complete delivery lifecycle from client requirements and AI-assisted prototyping through branding, SEO, hosting, and formal client handover.

Key Responsibilities:

• Production Delivery: Delivered 6 live production platforms (saqtechnicalservices.com, timelessrelocation.com, veloraedu.it, aliffmarketing.com, dare2gear.online, and mujtabahasan.online) alongside 50+ interactive commercial prototypes and design concepts.
• Human-in-the-Loop QA & Testing: Conducted strict pre-handover visual audits and functional testing across multi-device screens to eliminate layout overlaps, verify mobile responsiveness, and test all interactive flows.
• Workflow Optimization: Accelerated project deliverables and reduced turnaround times by 60% by leveraging advanced AI platforms including ChatGPT, OpenAI Codex, Claude, and Google Antigravity.
• Brand Identity Delivery: Delivered complete brand identity packages alongside websites including business cards, letterheads, vehicle livery, and brand systems using Canva.
• Operational & Financial Utilities: Built custom web and mobile utilities via vibe coding, including the SAQ in-house A4 invoice portal, Purex POS cashier system, and on-device cashbooks to eliminate manual spreadsheet bottlenecks.

Team Lead & Proposal Coordinator

Aliff Capital

Dec 2024 to Present

Led and supervised a specialized data team for a firm engaged in government contracting services. My primary role was to manage the data operations that supported the company's clients, who were bidding on US and international government contracts.

Key Responsibilities:

• Data Supervision: Supervised the process of searching procurement portals (like SAM.gov) for new contracting opportunities.
• Procurement Data Operations: Monitored and identified high-probability contract bidding opportunities across official portals including SAM.gov.
• Quality Assurance: Organized Google Sheets by applying advanced filters and removing duplications to ensure clean data delivery and strict compliance.
• HR Support: Provided key support to the HR department, including screening a high volume of CVs from platforms like Indeed.
• Proposal Support: Assisted the proposal writing team by composing and assembling final proposal documents.
• AI-Enhanced Research: Applied LLM-based prompt engineering to accelerate data mining, contract analysis, and proposal drafting workflows.
• Digital Process Optimisation: Introduced AI-assisted tools for CV screening and opportunity matching, improving team throughput.

Operations Manager / Office Manager / Personal Assistant

CEFE International DMCC, Dubai, UAE

2020 to 2024

Served in a multi-faceted role managing the complete operations, administration, and executive support for a private property investment business. I oversaw the day-to-day management of multiple luxury apartments, penthouses, and villas.

Key Responsibilities:

• Operations & On-Site Coordination: Managed all property operations, including maintenance and renovations, acting as primary on-site contact.
• Executive & Personal Assistance: Served as direct PA to the owner, managing confidential correspondence, scheduling, and all executive support.
• Staff Supervision: Supervised all household staff and maids, managing task delegation, training, and procurement.
• Office & Administrative Management: Ran all office activities, communication, scheduling, document development (Word/Excel), emails, and DMCC portal operations.
• Rental & Guest Management: Oversaw short-term (e.g., Booking.com) and long-term rentals, guest check-ins/check-outs, and feedback.
• Procurement & Logistics: Managed vendor agreements, purchase orders, material inspections, and delivery schedules for all property assets.
• DLD Compliance: Administered all DMCC freezone portal operations, company trade license renewals, and maintained 100% compliance with Dubai Land Department (DLD) and Dubai Tourism (DTCM) regulations.
• Management Liaison: Acted as main liaison between management, contractors, building management, and household staff. Coordinated emergency maintenance (leaks/electrical) and sourced quotations for minor works.
• Site Inspections: Conducted daily/periodic site inspections, reporting via photos, videos, and written summaries.
• Procurement & Delivery: Procured furniture, decor, and household materials; managed installation and delivery logistics.
• Issue Resolution: Addressed property issues (leaks, electrical faults, equipment repair) through external teams.
• Employer Representation: Represented employer during property viewings, meetings, and renovation discussions.
• Contractor Sourcing: Organised contractor sourcing and quotations.
• Staff Replacement: Coordinated staff replacements when required.
• Guest Preparation: Supervised pre-arrival cleaning and inspection for each guest.
• On-Site Supervision: Utilised for inspections and on-site supervision.
• Primary Contact: Primary point of contact for all internal and external operations, including official CEO matters.
• AI-Driven Reporting: Prepared operational reports, optimized property listing copy, and structured standard guest communication templates.
• Digital Workflow Integration: Streamlined administrative processes using AI-powered document management and scheduling solutions.

BBA (2 Years Coursework)

University of Gujrat

Business Administration and Management, General · 2014 to 2016

Intermediate in Commerce (I.Com)

Jinnah College of Commerce

Business/Commerce, General