Syed Mujtaba Hasan - Operations & Property Coordinator | Executive Assistant

About Me

I plan, organize, manage and deliver. I combine hands-on operations with practical AI and digital workflows.

With 6+ years of commercial operations experience in Dubai, I provide high-level Property Coordination, Executive Assistance, and Procurement Management for luxury real estate, notably achieving a 700K AED renovation savings through aggressive vendor negotiations.

In parallel, I drive digital execution: deploying 6 production web platforms, 50+ interactive commercial prototypes, and managing specialized data operations for government procurement bids (SAM.gov).

Whether on-site or digital, my focus is always on executive accountability, cost efficiency, and smooth operations.

"The trusted operational backbone behind Dubai's luxury property portfolio."

Key Metrics

7
Luxury Properties
Managed Simultaneously

Team Members

Supervised

Years Experience

In Operations

25%
Occupancy Increase
Rental Portfolio

15%

Cost Reduction

Maintenance Contracts

700K
AED Saved
JLT Renovation

60%

Delivery Time

Website Reduction

40%

Processing Speed

Data Improvement

100%

Data Compliance

Reporting

500+

CVs Screened

Government Roles

7
Luxury Properties
Portfolio Managed

10+

Vendors Managed

Per Renovation

AI Stack

AI Orchestration

Advanced AI & Advanced AI - Advanced reasoning, code generation & precision analysis

Vibe Coding

GSAP, Tailwind CSS, Glassmorphism - AI-powered web development pipeline

Generative Art

Nano Banana, Google Flow, Whisk, Leonardo AI, Veo 3 - Creative AI tooling

AI Mapping & Visuals

Google's deep-dive research platform - RAG techniques & Task Automation

Digital Architecture

UI/UX design, CMS platforms, Bento-Grid layouts & modern web frameworks

Career Timeline

Founder & Digital Solutions Lead Dec 2024 to Present

Quartermasters, Ajman, UAE

Agency Founded: Full-lifecycle digital consultancy delivering custom web portals, automation utilities, and brand packages across 12+ industries.
Software Engineering: Architected enterprise POS cashier systems, client quotation engines, and mobile ledger utilities using modern web and mobile tech.
AI Vibe Coding: Leveraged advanced AI-assisted development with strict human verification to accelerate delivery by 60%.
Client Handover: Built and deployed 6 live commercial platforms, complete with technical SEO, DNS architecture, and branded collateral.

Quartermasters Web Architecture AI Vibe Coding POS & Invoicing Brand Identity

Team Lead & Proposal Coordinator Dec 2024 to Present

Aliff Capital

Team Leadership: Monitored and identified high-probability contract bidding opportunities across official portals.
Data Supervision: SAM.gov portal searching and government contract data mining.
Data Management: Data entry, collection, and assembly for client review and proposal submissions.

Developed validation checklist, ensuring clean data delivery in reporting.

HR Support: Screened 500+ CVs for specialized government contract roles, saved 20+ hiring hours.
Proposal Support: Contributed to technical and compliance sections of government contract proposals.
AI-Powered Research: Independently screened 500+ CVs with strict manual shortlisting.
Content Generation: Scaled digital presence using AI-driven copy-editing and content automation.

Team Leadership Data Mining HR Support Proposal Coordination AI Research

Operations Manager / Office Manager / PA 2020 to 2024

CEFE International DMCC, Dubai, UAE

Multi-faceted role managing operations, administration, and executive support for a private property investment company. Oversaw luxury residential portfolio, vendor relations, and guest management.

Property Operations: Managed 7 luxury properties simultaneously, served as primary on-site contact, delivered progress reports directly to CEO.
Executive Support (PA): Direct PA to CEO, handling confidential correspondence, complex travel arrangements, and board communications.
Staff Supervision: Supervised team of 6, including task delegation, training, performance monitoring, and staff replacements.
Office Administration: Full document control, DMCC portal management, email handling, license renewals, and procurement coordination.
Rental Management: Managed Booking.com listings for short and long-term rentals, achieving 25% occupancy increase through optimised listings and pre-arrival inspections.

Increased short-term rental occupancy by 25% through optimised listings and strategic management.

Financial Coordination: Managed petty cash, utility payments, vendor invoices, operational expenses, and procurement logistics.
Renovation Management: Oversaw 3-bedroom luxury villa renovation coordinating 10+ vendors, delivered on-time and within budget, contributing to 700K AED savings.
DLD Compliance: Maintained 100% compliance with Dubai Land Department requirements and license renewals.
Site Operations: Conducted daily site inspections via photos, videos, and written summaries using company vehicle.
Liaison & Representation: Served as main liaison, represented employer at property viewings, meetings, and served as primary point of contact.
Procurement: Sourced furniture, decor, and household materials, managed installation logistics and property issue resolution.

Negotiated new maintenance contracts, achieving a 15% annual cost reduction.

Process Automation: Managed dynamic competitor-based pricing on Booking.com and culturally-adapted bespoke hospitality to drive repeat luxury bookings.
Digital Content: Created SEO-optimized Booking.com listings via AI copy-editing.
Trust & Leadership: Entrusted with confidential data, financial transactions, and granted independent decision-making authority.

Property Ops Executive PA Staff Mgmt Admin Rental Renovation AI

Featured Projects

Under 4 Months

JBR Penthouse Renovation

Full luxury renovation - Completed under 4 months

Pool Renovation

Kitchen Remodel

Luxury Chandeliers

Bathroom Reno

Coordinated 10+ vendors. Delivered on time, within budget, to luxury specifications.

700K Cost Reduction

JLT Penthouse Cost Optimization

Strategic cost reduction - 700K savings achieved

Original Budget

3.2M AED

Optimized Cost

2.5M AED

Total Saved
700K AED

Achieved through strategic contractor selection, competitive negotiations, and thorough due diligence.

Web Solutions Portfolio

Live

SAQ Technical Services

Aluminum/Glass/Steel contractor, Dubai

40+ Pages

Admin CMS

25+ API Endpoints

Brand Identity

HTML/PHP/MySQL, saqtechnicalservices.com

Live System

SAQ Invoicing & Quotation Engine

Dedicated Enterprise Billing Tool

Letterhead A4 PDFs

Automated 5% VAT

PIN Lockout Security

Server-side Archiving

saqtechnicalservices.com/portal/generator/

Deployed

Purex POS & Inventory System

Chemical Supplier, Real-Time POS

12 DB Tables

31 SKUs Stock Deduct

Automated Tax Invoices

Hostinger Cloud

PHP 8.1 / MySQL / REST API / jsPDF

Live

Timeless Relocation

Movers and Packers, Dubai

8 Pages

SEO 97/100

Branding Deliverables

Quotation Funnel

HTML / CSS / JS / PHP, timelessrelocation.com

Live

Velora Education

Vocational & Professional Training, Italy

Academic Portal

Admin Dashboard

CAF & Patronato Catalog

Multilingual Support

Full-Stack Web, veloraedu.it

Live

Aliff Marketing

Digital Agency Platform, UAE

Corporate Presence

Interactive Showcase

Client Intake Funnel

Sub-second Speed

Modern Web Architecture, aliffmarketing.com

Live

Dare2Gear

Adventure Tourism & Sports E-Commerce

Product Catalog

Rental Bookings

Tour Itineraries

Mobile-first UX

E-Commerce Architecture, dare2gear.online

Deployed

Custom Cashier & Financial Utilities

On-Device Offline Financial Tools

Cashbook Mobile App

A4 PDF Statement Export

Equity 5 Share Calculator

Instant JPG Receipts

Flutter / Dart / Android / AI Vibe Coding

Technical Skills

Office & Productivity

Microsoft Excel (Advanced) Word PowerPoint Google Workspace Microsoft Teams Zoom WhatsApp Business

Design & Dev

Antigravity Cursor VS Code GitHub Vercel Canva Blender (AI-assisted via Claude) v0 by Vercel

Web & Apps

HTML5 / CSS3 JavaScript PHP 8.1 MySQL Flutter / Dart REST APIs Tailwind CSS GSAP Glassmorphism Bento-Grid

Platforms

DMCC Portal Booking.com Extranet SAM.gov Hostinger Cloud

AI & Automation

Claude 3.5 Sonnet OpenAI GPT-4o Google Gemini Pro DeepSeek AI Vibe Coding AI Mapping & Visuals ElevenLabs Perplexity AI Leonardo AI Veo 3

Proficiency Levels

AI Orchestration (Advanced AI Models) 90%

Vibe Coding (GSAP, Tailwind CSS) 85%

Generative Art (Nano Banana, Google Flow, Whisk, Leonardo AI, Veo 3) 85%

AI Mapping & Visuals 90%

Microsoft Excel (Advanced) 85%

Google Workspace 90%

Booking.com Extranet & 90%

Communication & Leadership 100%

Problem-Solving & Adaptability 95%

Languages

English Fluent 95%

Urdu Native 100%

Punjabi Native Spoken 90%

Hindi Spoken 75%

Education

BBA (2 Yrs Coursework)

University of Gujrat

2014 to 2016

I.Com

Jinnah College of Commerce

Higher Secondary

Govt. Higher Secondary School Gakhar

2010

Personal Information

Pakistani

29 February 1992

Married

Let's Connect

Interested in discussing how I can bring operational excellence to your organization? Reach out directly.

Send Email WhatsApp LinkedIn GitHub

mujtabahasan901@gmail.com +971 52 752 9598 +92 343 345 3901 Dubai, UAE

Precision. Discretion. Excellence.